Letters are an essential thing in our life. Knowing how to write it properly in English is an important skill that needs to be learnt. Writing letters in today’s digital world might sound a bit odd but it is not out of fashion. Writing letters creates a strong relationship with the recipient. In today’s blog we will help with the types of letters in English.



5 Different types of letters you need to know

Thank you letter

Thank you letters are sent to thank people formally for something. You can use the thank you letter to thank someone for attending the event that you hosted or helping you with something etc. Writing a thank you letter shows the time and appreciation that you took. While writing a thank you letter you can use the below phrases:

You have my heartfelt thanks.
It was very kind of you to…
I am touched by your generous gift.
I really appreciate your [gift / assistance].
Thanks so much for…
I was thrilled to receive your gift.

2. Cover letter

A cover letter is written when you apply for job. It provides information about why you are qualified for the position you’re applying for. A perfect and effective cover letter may help you obtain a job and it should be personalized every time you apply for a job. You can use the below phrases while writing a cover letter:

It would be my pleasure to arrange a meeting with you at your earliest convenience.
As you can see from my resume…
Thank you for your consideration.
My (your skill) makes me an excellent candidate for this position.
I learned about this opportunity from…

3. Follow-up letter

A follow-up letter is sent when you have already contacted someone. Generally, a follow-up letter is written to check for someone’s response on a thing or to thank someone after a meeting. A follow-up letter is to be sent about a week after your last contact. You can use the below phrases while writing a follow-up letter:

I’m writing to confirm…
I look forward to hearing from you / meeting you again.
It was a pleasure speaking with you about…
Thank you for taking the time to meet with me on [date].
I’d appreciate a response regarding…

4. Resignation letter

A resignation letter is a formal letter that is handed over to the employer by the employee while leaving a job. This letter should be in a positive and polite way. To sound very polite you can use below phrases:

My experience with XYZ company has been valuable.
I will be happy to assist in training my replacement in my remaining time with the company.
I am writing to inform you of my resignation from Sales Executive, effective 02^nd November 2016.
Thank you for the opportunities and experiences you’ve offered me.

5. Complaint letter

A letter of complaint letter is something which is negative and brings to the attention of the recipient the issues. It is often offensive and rude. You can use the following phrases and make the letter sound less rude:

I am dissatisfied with…
I am writing to report an issue I experienced with…
I’d like to bring an error to your attention....

The above letters can be also written in emails. You can write it in both ways, whichever is suitable to you. The above blog helps you to apply to jobs, resign from jobs and even complain without offending anyone. Make sure you use a fluent English to communicate.

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eAgeTutor.com is the premier Online Tutoring Provider. eAge's world-class faculty and ace communication experts from around the globe help you to improve in an all-round manner. Assignments and tasks based on a well-researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving Spoken English skills. Overcoming limitations is just a click of mouse away in this age of effective and advance communication technology. For further information on online English speaking course or to experience, the wonders of virtual classroom fix a demonstration session with our tutor.

Please visit www.eagetutor.com.Contact us today to know more about our spoken English program and experience the exciting world of e learning.

-By Shailja Varma

Related topics:

1. What are different types of Reports in English?
2. Points to Remember While Writing a Report
3. Famous Shakespeare quotes every English learner must know
4. Common English Mistakes to Avoid In a Job Application
5. Tips to reduce errors in writing

A written report is a document that has a clear purpose and is meant for a particular audience.It comprises of certain special information which is presented, analysed and applied to a specific problem or issue. It is a detailed information about a problem and its solutions which is being studied and analyzed. Different reports have different formats as the intentions and aims vary.



Primarily, reports are categorized as "Informal" and "Formal" and the characteristics of each are explained below:

A. Informal Reports

Informal reports are written with intention of providing information, analysis and recommendations. These reports are short and concise. Informal reports typically deal with general concepts, problems and solutions. An informal report can be written in either one page or in 10 pages. These reports contain personal pronouns and contractions and are used internally.

Informal Reports can be broadly categorized in 4 different types: -

1. Informational/ Research report: This report is aimed at gaining knowledge about certain concept by researching and understanding.

2. Analysis report: This report is created on the basis of an analysis done on a certain issue or a situation or a decision to be implemented.

3. Progress Report: This report is usually made for analyzing the progress of a certain project, a company or an individual.

4. Recommendation/ Justification Report: The recommendation report is made while reporting on stuff which affect negatively (not getting intended results) and it becomes necessary to either recommend a new alternative or justify the existing setup.

Informal report also includes memos, minutes of meeting, survey report, activity report, procedural directives, trip report etc.

Format of The Informal Report

Informal reports are generally designed in following format.

Title Page
Table of Content
Introduction
Abstract / Summary
Body / Overall Study
Conclusions
Recommendations

B. Formal Report

The purpose behind designing a formal report is to collect, analyze, and interpret and infer to make the correct decision. Formal reports are usually written in 10-100 pages. These reports don’t use personal pronouns and contractions.

Format of The Formal Report

Formal reports are generally designed in following format.

Cover Page
Title Page
Acknowledgements
Abstract
Introduction
Executive Summary
Background and Inception of Case
Methodology
Detail Study and Analysis
Results and Findings
Conclusions
Recommendations
Suggestions
Bibliography
Annexure

Hope the above explanation on Informal and Formal reports helped you in understanding the difference between both. For other related blogs and articles browse through our blog site and find your favorite category to learn more and improve your English communication skills.

About Eagetutor:

eAgeTutor.com is the premier online tutoring provider. eAge's world-class faculty and ace communication experts from around the globe help you to improve in an all-round manner. Assignments and tasks based on a well-researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. Overcoming limitations is just a click of mouse away in this age of effective and advance communication technology. For further information on online English speaking course or to experience, the wonders of virtual classroom fix a demonstration session with our tutor.

Please visit www.eagetutor.com.Contact us today to know more about our spoken English program and experience the exciting world of e learning.

-By Shailja Varma

Related topics:

1. Online communication/chatting etiquettes
2. What are some important email etiquette
3. 7 Tips for better writing
4. How to Improve Your English Writing Skills
5. How to Communicate on Social Media Platforms?

In one of the recent articles, we briefed you about different types of reports. In this article, let us try to make you aware about some of the important things to be kept in mind while writing a report.

Following points should be considered while writing a report: -

1. Before writing:-

Before starting, one should be very clear about the objective(s)of the report and the audience for whom you are writing. It is also necessary to do a thorough research of the concept on which the report is based. You should also have clarity on the sub-topics to be covered in the report and how are you going to present it.

2. While writing:-

Nowadays,when people have a lot options to get information on anything, it is always good to have a to-the-point writing style. Use heading, subheadings, sections and bullets to showcase the content systematically. Use proper grammar and punctuation while writing a report. Always use active voice rather than passive voice. Try to be innovative by presenting suitable ideas and solutions as part of recommendations and suggestions. Don’t forget to add recommendations and conclusions.

3. After completion

Once you are done with writing, it is a good practice to proofread the piece to ensure the quality and accuracy of the content. Also make sure the report has really addressed the issue(s) and also has practical suggestions.

Below is the format of a report:

Title page
Acknowledgements
Contents page 
Terms of reference
Procedure 
Materials and methods 
Summary 
Introduction 
Main body 
Results 
Conclusion 
Recommendations 
Appendices
References 
Bibliography 
Glossary

Or

You can also consider writing in the below format:

A brief summary which should not be more than a page in length and includes the content of the report.

Introduction
The main body of the report.
Recommendations and conclusions.

Avoid jargons and use clear and concise English. Try using formal language in the report. Always remember to proof read your report and ensure whether it fulfils the purpose. If you still feel something is missing, then do a little more research and complete the report by adding the relevant information or analysis.

Hope the above brief would come handy when you attempt to make a report. For other similar blogs, browse through our blog site, and learn English in the simple way. You also have an option of joining our online tutorial for enhancing English communication skills.

About EAgeTutor:

eAgeTutor.com is the premier online tutoring provider. eAge's world-class faculty and ace communication experts from around the globe help you to improve English in an all-round manner. Assignments and tasks based on a well-researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. Overcoming limitations is just a click of mouse away in this age of effective and advance communication technology. For further information on online English speaking course or to experience the wonders of virtual classroom fix a demonstration session with our tutor.

www.eagetutor.com.

-By Shailja Varma

Related topics:

1. Famous Shakespeare quotes every English learner must know
2. How to learn English through Twitter?
3. Tips to reduce errors in writing
4. How to Structure English Sentences?
5. How to Respond to a Job Offer Letter?

William Shakespeare is undoubtedly the most quoted English writer of all the times. He is regarded as the greatest writer in the English language and his quotes and quotations are widely used to express different emotions. While it is hard to determine definitively the most famous quotes, we will present here a few quotes that are famously used worldwide. Some of these quotes are remembered for their beauty while some of them bring out everyday truths in the situation. For an English learner, using these quotes could help you show your wisdom and impress the other person instantly.



Shakespeare’s famous quotes

1. To be, or not to be: that is the question.
2. What’s in a name? A rose by any name would smell as sweet.
3. All that glitters is not gold.
4. Love all, trust a few, do wrong to none.
5. There is nothing either good or bad, but thinking makes it so.
6. All the world‘s a stage, and all the men and women merely players. They have their exits and their entrances, and one man in his time plays many parts.
7. Some are born great, some achieve greatness, and some have greatness thrust upon them. (Twelfth Night)
8. It is not in the stars to hold our destiny but in ourselves.
9. Now is the winter of our discontent. (Richard III)
10. A man can die but once.
11. Romeo, Romeo! wherefore art thou Romeo?
12. Love me or hate me, both are in my favor...If you love me, I'll always be in your heart...If you hate me, I'll always be in your mind.”
13. If you prick us, do we not bleed? If you tickle us, do we not laugh? If you poison us, do we not die? And if you wrong us, shall we not revenge?
14. The course of true love never did run smooth.
15. A fool thinks himself to be wise, but a wise man knows himself to be a fool.
16. Strong reasons make strong actions.
17. There is no darkness but ignorance
18. Love comforteth like sunshine after rain.

Conclusion

This year is Shakespeare’s 400^th death anniversary and still there is a lot that we have to learn from the greatest writer of all times. It is important that as an English learner who aspires to be a fluent English speaker, you take interest in Shakespeare’s work and learn from it. The quotes listed above are widely used by native English speakers and if you know about them, you could actually come up with one of your favorite and impress through your communication.

About EAgeTutor:

eAgeTutor.com is the premier online tutoring provider. eAge's world-class faculty and ace communication experts from around the globe help you to improve English in an all-round manner. Assignments and tasks based on a well-researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. Overcoming limitations is just a click of mouse away in this age of effective and advance communication technology. For further information on online English speaking course or to experience the wonders of virtual classroom fix a demonstration session with our tutor. Please visit www.eagetutor.com.

- By Chander Madan

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