Business settings require sophistication and professional attitude for success.  English is the sole global language which can provide both in adequate levels. Unless you are proficient in English, you cannot expect to be well versed in business terminologies and conversations. It is more important to keep in mind, the precise English vocabulary words to be used in the written communication, the basis for successful business dealings.

Things to remember when using common phrases for business letters:

1. Focus on grammar

It is very important to use grammatically correct sentences while framing business letters. Even a slight mistake or oversight can ruin your professional reputation. Strengthen your English grammar foundation for quickly writing accurate and concise business letters. The reputation of your company rests on your ability to produce logical and correct business letters.

Sample scenarios and common phrases used:

Below are the sample scenarios and common phrases to be used in such situations.

1. Request for information:

The letter is written to a prospect on information about supplier capacities.

Common phrases:

1. I am writing to inquire about the availability of transformers.
2. I am writing in reference to your prospect letter.
3. I read about your new facility. . . and would like to know . . .

2. Respond to request:

Common Phrases:

1. Thank you for your interest
2. Enclosed is the information which you requested.
3. You can learn more about this on our website.

3. Goodwill:

You should use words and phrases which signify request rather than an order.

Common Phrases:

1. Could you please send me your most recent prospectus?
2. Could you mail me the results of the latest market survey?
3. I would like to order ten copies of the book, The Cuckoo Calling.

4. Introduction of Product/Service:

1. I am writing to inform you about. . .
2. Our latest product is coming out next month. . .
3. Our service is designed to help you. .

5. Reference

1. I am writing in reference to. . .
2. Please refer to the enclosed invoice.
3. I hope you have had a chance to look over the samples we sent.

6. Confirmation

While confirming any negotiated deal, it is very important to get the details right to avoid legal hassles later.

1. I am writing to confirm. . .
2. I would like to confirm what we discussed last Wednesday...
3. I would just like to confirm the main points we discussed over lunch last time...

7. Notification

Steps should be taken to ensure that notification emails should be sent on time and to the right recipients.

1. I am writing to let you know that. . .
2. Please be aware that. . .
3. I would like to inform you of a recent policy change incorporated by our company...

8. Report submission:

Common Phrases:

1. Please find attached the final report as stipulated by you...
2. I hope the report attached is as per your requirement...

The above samples show the best way to draft business letters. You can learn many more drafting methods with the help of online English trainers and go on to become the best English business letter writer. Happy writing!

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