You are the Information Manager at a renowned company and a service vendor has requested an appointment. Your secretary informs you that your schedule at the requested time is packed. Hence, you wish to decline the meeting request. However, you are wondering about the best way to decline the request without hurting business relations.

Make use of your fluent English skills to politely reject the appointment request such that it does not come across as rude. This article will show you the best way to accept or reject an appointment request by a call or email. Follow the below samples as guidelines.

A. Sample Acceptance for a Meeting 

a. By Phone

Situation: Your time schedule permits you for an appointment with your vendor. You dial them.

You: Hello, Am I speaking to Mr. Shah?

Shah: Yes? May I know who this is?

You: This is Rajat calling from Capgemini. You had requested for a meeting with me to discuss our service agreement.

Shah: Yeah. That's right. So is 21 November, 11.00 am fine by you?

You: Yes. I can accept the meeting request as my schedule is free on the mentioned date and time. We can discuss the agreement in detail.

Shah: So it's decided then, I, along with my representatives will be there at your office on 21 November at 11.00 am.

You: Okay. Looking forward to our meeting. Thanks. Have a great day!

b. By Email

From: This email address is being protected from spambots. You need JavaScript enabled to view it.

To: This email address is being protected from spambots. You need JavaScript enabled to view it.

Subject: Meeting request on 21 November.

Dear Mr. Shah,

Pursuant to your email dated 7 November 2013, about service agreement discussions, I am glad to accept the meeting invitation on 21November. We can have a meeting at 11.00 am on that day in my office.

Kindly revert in case of clarifications.

Thanks and Regards,

Rajat Singh

Information Manager

Capgemini.

B. Sample Rejection for a meeting appointment 

a. By Phone

Situation: Your secretary informs you that your schedule for this month is packed but a vendor has called and is insisting on a meeting with you. You tell her to transfer the call to you.

You: Hello.

Shah: Hello, Mr. Rajat. How are you doing?

You: I am doing fine, Mr. Shah.

Shah: Glad that you took up our call. We were planning to meet you up at your office tomorrow at 11 am. I have also forwarded you an email with this regard a few days back.

You: My apologies for not replying to your email, but I am afraid my schedule is packed for this week.

Shah: Okay. Can we reschedule it then for next week?

You: That sounds perfect. Let me check my calendar for next week and revert to you via email. Is that okay?

Shah: Sounds great. Thanks for calling.

The above samples show how to politely accept or reject a meeting request.  Professional English language is a mandatory in such communications so that your business relationships remain intact. Any misunderstanding can have an adverse effect on your goodwill and business. Therefore, make sure your English speaking skills and writing skills are up to date and polished. If you want to improve your spoken English skills, take assistance from an online English tutor.

About eAgeTutor:

eAgeTutor.com is a premier online English learning institute. eAge's world class faculty and ace communication experts, from around the globe, help you to improve in an all-round manner. Assignments and tasks based on a well-researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. In this age of effective and advance communication technology, online spoken English programs are the most effective and convenient way to learn English.

For further information on our online English speaking courses or to experience the wonders of the virtual classroom, fix a demonstration session with our tutor.

- By Monika Agarwal

Related Topics:

1. How to participate in a Group Discussion?
2. 5 Negotiation tips and tricks.
3. How to motivate a disinterested customer to buy?
4. 10 Mistakes to avoid as a retail sales representative.
5. How to make a sales pitch?

You are sitting in an interview at Philips Electronics. The process is going on well and you are confident that you will crack this one soon. Suddenly, one of the interview panelists asks about your strengths and weakness. You consider yourself as a multi-tasker and want to shoot all your strengths at once. However, hold on, that is not the correct way. Read on to explain how to find your strengths, weakness along with attitude and skill sets.

 

 

Factors to keep in mind while explaoning your strengths and weaknesses in an interview

1. Strengths

Every individual has a unique set of strengths and is eager to let the world know about it. However, the interviewer is not interested in knowing all of your strengths. You just need to state your strengths, which are relevant to your job profile. Even so, you need to say your top two or 3 strengths only. Saying anything else will simply be a waste of time.

 

2. Weakness

Every human being has a weakness. When the interviewer asks you about your weakness, he just wants to know whether your weakness will be an impediment for the job profile. He does not intend to embarrass you. So, don't say that you have no weakness. Instead, use your English vocabulary skills to phrase your weakness is such a manner that the interviewer will be confident that it will not be a problem.

 

3. Attitudes

Every logical person has a set of attitudes and beliefs, which defines his personality. The interviewer, by asking you about your attitudes, wants to know whether you have any extreme views, which can be detrimental to team working. Be sure to moderate your opinions and views.

 

4. Skills sets

You have every skill set in the world, but ensure that you only speak of those skills needed for the job. Anything apart from it can sound boastful and egoistic. You should also back your skills with credible proofs. In case you are a fresher, you can list out your educational experiences.

 

 

Sample Conversation in an interview 

 

Situation: You are sitting in front of ABC Electronics interview panel for a sales job interview.

 

Interviewer: "So, Mr. Vishal, your CV is very impressive indeed. Can you tell me what your strengths are?

 

You: "Yes Sir, My strengths include an absolute focus for any work undertaken and ensuring that it gets completed within the deadline. My result-oriented approach enables me to

achieve consistent satisfactory results."

 

Interviewer: "Good. What about your weakness?"

 

You: "Sometimes, dedicated work makes me unorganized and stressed. However, I have identified this weakness and have started taking diligent notes and practicing meditation as a daily part of my life."

 

Interviewer: "Okay, tell me, what do you think about the politics of our country?"

 

You: "The politics of our country is in a very bad shape. However, I am optimistic about the future and am in no doubt that our country's politicians will take good care of our country."

 

Interviewer: "Are you comfortable working in a team?"

 

You: "Yes Sir, teamwork is very important and absolutely critical for an organization's success."

 

Interviewer: "Good, so tell me what skill sets you can bring to our company?"

 

You: "My effective communication and presentation skills will enable us as a team to rightly connect with the company's target audience and fulfill their expectations to the best extent."

 

 

The above sample demonstrates why knowing fluent English is important. Convert your English speaking skills into tangible result with the help of an online English guide and see your career soar to great height.

 

About eAgeTutor:

 

eAgeTutor.com is a premier online English learning institute. eAge's world class faculty and ace communication experts, from around the globe, help you to improve in an all-round manner. Assignments and tasks based on a well-researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. In this age of effective and advance communication technology, online spoken English programs are the most effective and convenient way to learn English.

 

For further information on our online English speaking courses or to experience the wonders of the virtual classroom, fix a demonstration session with our tutor.

 

- By Monika Agarwal

 

Related Topics:

 

1. What are some Do's and Don'ts at the Interview?

 

2. Practice English Speaking While Waiting for an Interview

 

3. How to Face an Interview with Confidence?

 

4. Business Communication - Your Key to Success

 

5. How to Express Effectively?

"All cities are mad: but the madness is gallant. All cities are beautiful: but the beauty is grim." - Christopher Morley, Where the Blue Begins.

School years – Your first gateway to descriptive writing

Do you remember having to write an essay describing something in particular back then at school? Well, yes, back then it probably was a mere cakewalk. We were in the process of learning and hence, to describe a thing came as a simple flick. Whereas, today, we are so preoccupied with our demanding lives that creatively describing something eventually leaves us short of words to express what we actually feel. Possessing a vast vocabulary enhances one's communication skills and brings a perspective in one's stream of imaginative thought.

As for me, my city manages to reserve an extremely niche position in my heart.

Catch the pulse of your city

It's not often that one manages to sketch out the hustle and bustle of the city; describing the texture, the color, and the appearance of a city sidewalk does get pretty tricky, even if you know how to speak in English fluently. Being able to tell one what you see in your city is good, but showing them the sight through your description stands an entire class apart! It's similar to knowing English as a language but not completely being able to master the language as a whole. Here's where the question of 'How to improve one's communication skills' comes in. Learning English might seem difficult and demanding but the language does enhance one's communication skill to the optimum.

The art of description

Describing something is an art. An art of developing an imprint by stirring through all the human senses namely: sight, hearing, smell, taste, and touch. It is only through your description and choice of words and adjectives that one gets a clear picture of what you are describing. It is through the intricate details and the engraved memories that one can do justice to the assigned narrative.

For example:

 

"It was a town of machinery and tall chimneys, out of which interminable serpents of smoke trailed themselves for ever and ever, and never got uncoiled. It had a black canal in it, and a river that ran purple with ill-smelling dye, arid vast piles of building full of windows where there was a rattling and a trembling all day long, and where the piston of the steam-engine worked monotonously up and down, like the head of an elephant in a state of melancholy madness." - Charles Dickens, Hard Times

Get detailed

Describing your city could be exciting but try not to get too carried away. Being enthusiastic and upbeat to draw out a description of what you see the city as through your eyes must have its own set of boundaries between fiction and reality itself. Get appropriate information about the things you're unsure about to ensure no faulty information is being passed on. Every bit of what you speak holds value so speak wisely and factually.

"Nothing can beat the smell of dew and flowers and the odor that comes out of the earth when the sun goes down." - Ethel Waters

Language Bounds

Possessing adequate knowledge of the language does play a vital role especially when you're required to give a detailed description about a specific thing. Having a fluent command over English as a language will definitely slash the chances of you making an unforgivable blunder. Always ensure that your sentences are crisp and imaginative. Learning English and grasping the well-assorted basics will give you a nudge in the right direction.

 

 

About eAgeTutor:

eAgeTutor.com is the premier online English learning institute. eAge's world class faculty and ace communication experts, from around the globe, help you to improve in an all-round manner. Assignments and tasks based on a well researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. In this age of effective and advance communication technology, online spoken English programs are the most effective and convenient way to learn English.

For further information on our online English speaking courses or to experience the wonders of the virtual classroom, fix a demonstration session with our tutor.

- By Monika Agarwal

Related Topics:

1. How to Best Describe a Place?

2. How to improve communication skills?

3. How to structure English sentences?

4. How to Overcome the Anxiety of Making Mistakes when Speaking English?

5. How to speak clearly and fluently?