English Writing Skills (15)
A termination letter is a written confirmation given to an employee informing him/ her about the termination of their services from the company/business. Nevertheless, you are required to speak to the employee about his/ her shortcomings much prior to issuing the termination letter. A professional termination letter usually consists of all the details with appropriate reasons, summarizing the information that the now former employee will need to know.
Strategize the letter:
Writing a termination letter does get daunting, knowing that much can fall or rise with just that one letter.
1. A termination letter must state directly and factually the reasons for the termination while conveying the purpose and power of the employer’s decision.
2. Know what to mention and what to leave out.
3. The purpose of this letter is to notify the employee about the organization’s decision to terminate his/her employment immediately.
Let’s take a look at a perfect termination letter sample to help you understand better:
Sample Termination Letter
Ms. Catherine D’Souza,
Seawoods Estate, Seawoods,
Navi Mumbai, 400703.
Subject: Termination Intimation.
Dear Catherine,
This letter confirms our discussion today that your employment with Intelenet Corporation is terminated effective immediately. As per our discussion, the ground that you’ve been terminated on is misconduct of our company policy, of under- performing for the past 6 months, as well as taking uninformed leaves of 12 days in the past month.
You will receive a one month compensation pay for your employment with Intelenet Corporation as your service with us has been for less than one year. You will receive the severance payment once you have signed and returned the enclosed document. In addition, you may pick up the above mentioned cheque from the reception desk or we can mail it to your home.
Please let us know if we can assist you during your transition.
Regards,
Keith Fernandez
HR Executive, Intelenet Corporation.
Whenever speaking to an employee regarding the same, make sure to speak in simple English as well as maintain an English speaking fluency. You need to display your expert English communication skills as it is a pre- requisite for any Human Resource executive. If speaking in the English language is your issue and you find it difficult to speak in professional English, fear not! Just sign up for a professional English-speaking course online and get access to the best and most proficient vocabulary ever.
Conclusion:
While firing an employee, it is essential to conduct the termination carefully, following all internal policies and local laws. Being careless or improper could cost your organization a considerable amount of time and money. Not doing so on a professional basis could lead you in a soup, and could result in you facing huge fines and be forced to rehire the terminated employee. Also, ensure you understand the reasons for the termination and all the legal contracts and promises extended by the company to the employee being sacked.
About eAgeTutor:
eAgeTutor.com is a premier online English learning institute. eAge's world class faculty and ace communication experts, from around the globe, help you to improve in an all-round manner. Assignments and tasks based well-researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. In this age of effective and advance communication technology, online spoken English programs are the most effective and convenient way to learn English.
For further information on our online English learning institute or to experience the wonders of the virtual classroom, fix a demonstration session with our tutor.
- By Monika Agarwal
Related Topics:
- How to write an offer letter?
- How to write an application for a leave?
- How to Respond to a Job Offer Letter?
- How to Write a Resignation Letter?
- 5 Negotiation tips and tricks
There are times, wherein, some employee’s behavior or performance drops to such an extent that you are required to draft a formal warning letter explaining the set expectations and outlining the consequences.
The Human Resource executive of a company has a lot of tasks on his/ her plate as well as numerous powers at his/ her disposal. One of the major responsibilities is keeping an eye for misconduct and taking the required steps towards correcting the ill- behavior.
Conventionally, before handing a warning letter over to the employee, there should be verbal communication prior to the onset of a warning letter. You should communicate in fluent spoken English and in a subtle manner, since it is the first warning. Use of harsh tone does not go down with most employees. Nevertheless, a written letter will imply the seriousness of the problem.
Some guidelines that you can make use of while drafting a warning letter:
1. State the reasons: While writing a professional letter, make sure to include the reasons of unsatisfactory performance or failure, inappropriate conduct, etc. Be sure to use fluent English throughout the conversation to avoid any confusion while stating the point.
Example: “You are being issued this warning letter on the basis of the ill – conduct rendered due to not reporting to work on time. All the employees are expected to be punctual and functioning in their positions within the scheduled time, which you have failed to meet.”
2. Spell out the facts: Provide the addressed employee with recorded facts that clearly spell out the reason behind the warning letter being issued. As far as possible, keep the dates handy to verify the substandard behavior.
Example: “This letter has been issued to you because you have failed to follow the company’s policy on two occasions in the last month on the 3rd and 18th of October. You’ve also had unexcused absences on the 15th and 19th as well.”
3. Describe any prior discussions: Mention in the letter any prior verbal notifications of the same that are relevant to the current problem or in similar nature.
Example: “You were also intimated about the issue being faced by our organization on account of your misconduct on the 28th of October.”
4. Future Consequences: The future consequences should be mentioned, if this behavior continues.
Example: “Further instances of the same issues will result in severe disciplinary action being taken against you including a recommendation of termination of your services and employment.
5. Include a line of signature: This line of signature implies that the employee has received the letter and nothing beyond.
While indulging in verbal conversations with the employee, make sure to conduct dialogue in fluent English . If you are not too convinced and confident about your English speaking fluency, you can sign up for ‘professional English courses online’ to polish your otherwise great hold over English language. Doing so adds professionalism and protrudes your enhanced English communication skills to the optimum.
Handling negative situations like these is an art that needs to be mastered. Make sure to be professional while speaking to employees .
About eAgeTutor:
eAgeTutor.com is a premier online English learning institute. eAge's world class faculty and ace communication experts, from around the globe, help you to improve in an all-round manner. Assignments and tasks based well-researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. In this age of effective and advance communication technology, online spoken English programs are the most effective and convenient way to learn English.
For further information on our online English learning institute or to experience the wonders of the virtual classroom, fix a demonstration session with our tutor.
- By Monika Agarwal
Related Topics:
- How to write an application for a leave?
- How to Respond to a Job Offer Letter?
- How to Write a Resignation Letter?
- How to Face an Interview with Confidence?
- How to write an application for a loan?
Job descriptions are narratives that is created so that you and the applicants can understand the job profile being offered. The ideal concept behind it is to define the employee’s role in the organization as well as accountability. In simpler words, a job description clarifies the organization’s expectations from an employee.
For a Human Resource personnel, writing a job description is just as critical as crafting a cover letter for a job seeker.
Some vital pointers that you need to keep in line with include being:
1. Concise
2. Purposeful
3. Practical
4. Contemporary.
The below- mentioned tricks and traits are some handy tips that you can make use of while writing a proficient job description:
1. State the position:
The start of your job description should clearly state the title and key responsibilities of the position. Be specific and craft the description in simple yet fluent English. Doing so will enable the potential employee to know whether they’re suitable for the job, and, people who do not fit the bill can easily be weeded out.
Some tips to remember:
a. Keep the title recognizable and interesting.
b.Provide a list of 5- 10 key responsibilities.
c. Avoid making it too flowery and maintain English fluency throughout.
2. List it out:
Be loud and clear about the skills, educational background, training, equipment proficiency as well as the other vital qualities that your organization demands. Makes sure to keep the English language simple and precise. This means that the candidate should be able to scan through the list and immediately conclude whether to apply or not.
3. Contact information:
Include the appropriate contact information to complete your description. Add an email address or a phone number that the applicant can use as a point of contact if he/ she decides to apply. As far as possible, try and make use of the contact information of the ‘to be’ employee’s supervisor, spelling out his/ her job title and position within the company.
Here is a perfect example for you to take cues from:
Job title: IT support officer
Location: InSync Media Head office,Malad, West.
Roles and responsibilities
1. Work in the company’s IT department making sure that all IT systems run smoothly.
2. Assist with the installation of new computer programs and systems.
3. Respond to staff that have issues with their computers, via phone and email, and fix problems as they arise.
Knowledge, skills and experience
1. A good all-round education including GCSEs (or equivalent), including ICT.
2. You may also have A levels and a degree in computer science or ICT, but these are not essential.
3. A strong understanding of IT, including the practical mechanics of computers.
4. Experience of working with computers.
5. Good English communication skills are a requisite.
6. Able to work as part of a team.
Conclusion:
While writing a job description, holding an in depth grasp over the English language is extremely crucial. Be specific and concise about the key points, cutting through all the added attractiveness you include.
About eAgeTutor:
eAgeTutor.com is a premier online English learning institute. eAge's world class faculty and ace communication experts, from around the globe, help you to improve in an all-round manner. Assignments and tasks based well-researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. In this age of effective and advance communication technology, online spoken English programs are the most effective and convenient way to learn English.
For further information on our online English learning institute or to experience the wonders of the virtual classroom, fix a demonstration session with our tutor.
- By Monika Agarwal
Related Topics:
- How to write an offer letter?
- 5 Negotiation tips and tricks.
- 5 Email marketing etiquette.
- How to upsell and cross sell?
- How to negotiate a higher starting salary?
How to write a reminder for a delayed payment to a customer?
Written by Monika AgarwalYou are the sales in charge at XYZ stores and one of your responsibilities is to collect due payments from the customers. Most of the customers are prompt in their installment payments, but there are some who are always overdue. You wish to remind them of their obligations, but are unsure how to proceed. A reminder letter should not be too harsh, but polite and to the point. Use your English vocabulary skills to politely drive your reminder across.
Things to keep in mind
1. Politeness
While writing a reminder to a customer, it is important to remain polite throughout the letter or email. Harsh language can threaten to ruin a relationship with a customer and you stand to lose assured business. The circumstances of a customer may range from forgetfulness to unstable financial conditions. Give your customers time to respond with payment or extension request.
2. Accurate details
Details are very important in a reminder letter. Be very careful while writing the overdue amount details and the deadline as any inaccuracy can lead to legal lawsuits later. Hence, it is preferable to cross check the details while putting it in a reminder letter.
3. To the point
Avoid using unnecessary words in a reminder letter. This letter is a business communication and hence it is very important to use a professional approach. Keep the letter short, precise and to the point.
Sample Reminder Letter 1
Dear Mr. Jayash,
We would like to remind you that a sum of Rs.15000 remains overdue as per your installment arrangement with us for Samsung 23"LED TV. The last due date lapsed two weeks ago, on 25th August 2013.
We will be happy to accept a cheque payment before 5th September 2013. If your cheque is already dispatched, then please ignore this reminder. We thank you for your cooperation and apologize for any inconvenience caused.
Yours faithfully,
Sanjay Sharma
Sales Manager
XYZ Electronics
Sample Reminder Letter 2
Dear Ms.Richa,
This letter is to remind you of your outstanding balance of Rs. 30000. Please pay this amount before 5th September 2013 or contact our office at Vikhroli to notify us when we can
expect the payment.
If you have already made the payment or are in the process of doing so, please accept our sincere thanks and heartfelt apologies for any inconvenience this letter may have caused.
Sincerely,
Sanjay Sharma
Sales manager
XYZ Electronics
The above samples will give you a general idea on how to write reminders. Improve your English speaking skills and learn the right vocabulary to write such types of letters. You can take help of an online English guide or read books to enhance your writing skills.
About eAgeTutor:
eAgeTutor.com is a premier online English learning institute. eAge's world class faculty and ace communication experts, from around the globe, help you to improve in an all-round manner. Assignments and tasks based well-researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. In this age of effective and advance communication technology, online spoken English programs are the most effective and convenient way to learn English.
For further information on our online English speaking courses or to experience the wonders of the virtual classroom, fix a demonstration session with our tutor.
- By Monika Agarwal
Related Topics:
1. How to Write a Resume for a Job?
2. How to write an application for a leave?
3. How to Write a Cover Letter for a Job?
4. How to write an application for a loan?
An offer letter or an appointment letter is an important document as it is the first written communication that takes place between a new employee and the company. Hence, the offer letter needs to be professional adhering to a company's rules and policies, at the same time, self explanatory and precise.
What should offer letter include?
An offer letter is a written document of your intent to hire the person addressed in the letter. Even though, you would like to customize and formulate each letter as per the candidate and post, you could make use of one professional and proficient letter to enable you to form the other letters around the same/ similar guidelines. Make sure to speak good English while handing the letter over, as you need to explain to the newbie what exactly the letter communicates.
Create 'Letter' Templates:
Recruiting employees includes preparing job descriptions, checking applications, short listing, interviewing, selecting employees and generating the required paperwork and letters to complete the process. All of which require you to keep your spoken English conversation seamless. As recruiting is almost something that is carried out on an ongoing basis, creating a standard letter template and format is a smart alternative.
Sample Letter:
Here is a sample employment offer letter that you can make use of:
Kourtney Schimmer
Human Resource Manager
Darion Designs Company Inc.
440, 12th Road, Khar (w)
Mumbai, 400052
August 28, 2013
Ralph Asveda
10th Road, St. Andrews Villa,
1st Floor, Bandra (E),
Mumbai, 400051
Re: Offer of Employment.
Dear Ralph Asveda,
As per our discussion in my office, on the August 16, 2013, we are extending to you an offer of employment as a Marketing Analyst. If you accept the offer of employment put forth by our company, the following terms and conditions will apply.
You are expected to begin work on September 1, 2013.
We do have certain benefits packages including, health insurance and disability insurance, which you will be entitled to after completion of your probation period of three months.
In addition, you will be entitled to fifteen days paid leave due to illness or personal issues each calendar year in accordance with our sick leave policy, which may be modified from time to time.
Your monthly salary as concluded by us would be 38,000 INR until you have served your probation period efficiently. After which, you could be a qualified candidate in terms of the annual appraisal policy our company possesses. Do get in contact with me if you have any queries regarding the same. Welcome aboard and we hope to establish a professionally magnificent relationship with you.
Warm Regards,
Kourtney Schimmer
Human Resource Manager
022-386-6190
This email address is being protected from spambots. You need JavaScript enabled to view it.
Final Tips:
The offer letter needs to be handed over to the employee only after you have had a verbal discussion with the candidate. As an HR executive, it would be ideal if you speak in fluent English with your employees, old or new. Remember, you should extend an offer letter only after having a clear verbal conversation about the salary and negotiation of the same. Make a copy of the job letter, one for either of the parties. Get both signed by the candidate and remember to keep a smile on your face at all times.
About eAgeTutor:
eAgeTutor.com is a premier online English learning institute. eAge's world class faculty and ace communication experts, from around the globe, help you to improve in an all-round manner. Assignments and tasks based on a well-researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. In this age of effective and advance communication technology, online spoken English programs are the most effective and convenient way to learn English.
For further information on our online English learning institute or to experience the wonders of the virtual classroom, fix a demonstration session with our tutor.
- By Monika Agarwal
Related Topics:
1. How to Respond to a Job Offer Letter ?
2. How to Write a Cover Letter for a Job ?
3. How to write compelling emails in English ?
4. How to write an application for a loan ?
Since its introduction in 1993, email usage has phenomenally grown to overtake postal mails and is now the global preferred mode of communication. Businesses are among the largest users of Email, which is seconded only by the telephone. Due to the immense reach of emails, companies are now harnessing its power for marketing. However, instead of rampant bombardment of marketing emails, it's better to follow certain protocols. Below are 5 email-marketing etiquette.
Email marketing etiquette
1. Concise description
It is better to have the email short and sweet. People generally avoid lengthy marketing emails as they look like spam and nothing else. State your key points briefly and in a catchy way.
2. Avoid extreme long signatures
Extremely long signatures should be avoided, as it is unnecessary. Email signatures should only include important contact information and nothing else. Email signatures should be kept as short and simple as possible. There is no need to include page long terms and condition clause, just a short one-liner and a quick link is enough.
3. Target audience
This etiquette is difficult to implement. Marketers should identify their relevant audience and send the emails to that list only. Untargeted emails will only result in more spam marking.
4. Avoid long tails
Long tails are that part of an email, which appears below your message and signature. Make sure every email you send is newly composed and does not include a long tail. If you include the long tail by mistake, you could be sharing confidential or embarrassing information.
5. Too much humor is bad
Humor is the best asset in marketing, but only when it is used sparingly. While writing an email, it is better to keep the email body as simple and clean as possible. Excessive use of bold letters, colors, all-caps, changing font sizes, images should be avoided at all costs, as it increases the loading time of an email and the prospective recipient may just close the email.
Sample Marketing Email
Subject: Home Furnishings
Dear Mr. George,
We at Santa Furnishings Company have had the pleasure and privilege of helping turn people's dreams into tangible realities for the past 15 years.
Our store offers a wide range of home furnishings, ranging from curtains to sofa covers to drapes to bed covers. All in all, if you have thought about it, we have got it!
You can visit our website and check out on the wide spectrum we offer. By ordering online, you cannot only get to shop at your convenience but also avail a special discount of 20% on all furnishings.
We also offer Live Chats with our experienced and talented interior decorators and architects who can help you with any queries and doubts. We also provide customized services.
We look forward to hearing from you soon, as the discount of 20% can be availed only within a period of the next 10 days.
Thanking You,
Sincerely,
Julia Roberts
Marketing Manager
Santa Furnishings Company
New Delhi
(This email address is being protected from spambots. You need JavaScript enabled to view it.)
Website: www.santafurnishings.in
The above sample inculcates the five important etiquettes. Improve your English communication skills to draft the perfect marketing email. You can improve your English writing skills with the help of an online English tutor or with a friend. A properly drafted marketing email can get you many possible leads. Happy emailing!
About eAgeTutor:
eAgeTutor.com is a premier online English learning institute. eAge's world class faculty and ace communication experts, from around the globe, help you to improve in an all-round manner. Assignments and tasks based well researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. In this age of effective and advance communication technology, online spoken English programs are the most effective and convenient way to learn English.
For further information on our online English speaking courses or to experience the wonders of the virtual classroom, fix a demonstration session with our tutor.
- By Monika Agarwal
Related Topics:
1. What is some important email etiquette?
2. How to Write a Formal Email Regarding a Leave/ Off?
3. How to Write Various Greeting Messages?
4. How to Write a Resume for a Job?
What is a Job Offer Letter?:
A job offer letter is the formal letter sent to the candidate by the employer. A job offer letter is sent in order to let the candidate know that he has been selected for the position he had applied for. It is a way to offer employment to the candidate. A job offer letter confirms the position, salary, benefits, facilities and other relevant things. A job offer letter also specifies the date of joining of the candidate. The candidate has to join his duties on the specified day which is mentioned in the job letter. After joining, he is required to collect his appointment letter from the Human Resource Department.
How to Respond to a Job Offer Letter:
Tips on how to respond to a job offer letter
Here are some steps/tips on how to respond to a job offer letter.
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eAgeTutor.com is the premium online tutoring provider. Using materials developed by highly qualified educators and leading content developers, a team of top-notch software experts, and a group of passionate educators, eAgeTutor works to ensure the success and satisfaction of all of its students.
Contact us today to learn more about our tutoring programs and discuss how we can help make the dreams of the student in your life come true!
Reference Links:
What is a Resignation Letter?:
A resignation letter is a formal letter that is handed over to the employer by the employee while leaving a job. A good resignation letter is a means to maintain cordial relationship with your previous employer. A resignation letter should be very simple, concise and positive. The resignation letter should contain information on when you are leaving. You should always write a professional resignation letter. Even if you hate your job, there is no need to mention that in your resignation letter. A resignation letter should be written in a very diplomatic way so that there is no interruption in the resignation.
How to Write a Resignation Letter
How to write a resignation letter
Some important things that need to be included in the resignation letter are mentioned below:
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Sample of a Formal Resignation Letter
Sample
The sample of a resignation letter is given below:
Your Name
Your Address
Your City, State, Zip Code
Your Phone no.
Your Email
Date
Name of the concerned person
Title
Organization
Address
City, State, Zip Code
Dear Mr. /Ms. Last Name,
This is to inform you that I am resigning from my position as Supervisor on 15/03/12.
I would like to take this opportunity to thank you for all the support that has been provided during the last three years. I have really enjoyed my tenure and learned a lot from my superiors.
Please let me know if I can be of any help.
Yours Faithfully
Your Signature
Your Typed Name
Want to know more about “How to write a resignation letter?” Click here to schedule live online session with e Tutor!
About eAge Tutoring:
eAgeTutor.com is the premium online tutoring provider. Using materials developed by highly qualified educators and leading content developers, a team of top-notch software experts, and a group of passionate educators, eAgeTutor works to ensure the success and satisfaction of all of its students.
Contact us today to learn more about our tutoring programs and discuss how we can help make the dreams of the student in your life come true!
Reference Links:
What are Social Media Platforms?:
There are over thousands of social media platforms and networking sites. These social media platforms connect us with the whole world and help us interact. Some of the popular social media platforms are Facebook, Linkedin, and Twitter. You can spend time on these social media platforms for interaction, creating an online brand, and sharing content. Facebook is one of the important social media platforms that is becoming popular day by day. You can create a fan page and build your fan base here. Through facebook you can share and update your content. In facebook an user gets notification whenever a person in his friend list makes any change or updates his profile. Linkedin is another platform that helps companies or organizations to get connected with each other and stay in touch. Twitter is another social media platform that will help you interact with others, share content and create your own brand.
How to Communicate on Social Media Platforms
There are some ways that can be followed to communicate on social media platforms.
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About eAge Tutoring:
eAgeTutor.com is the premium online tutoring provider. Using materials developed by highly qualified educators and leading content developers, a team of top-notch software experts, and a group of passionate educators, eAgeTutor works to ensure the success and satisfaction of all of its students.
Contact us today to learn more about our tutoring programs and discuss how we can help make the dreams of the student in your life come true!
Reference Links:
- http://www.pratikdholakiya.com/how-to-communicate-effectively-on-social-media-sites/
- http://www.hongkiat.com/blog/top-social-media-sites-how-you-can-benefit-from-them/
- http://www.bmaindia.com/pdfs/research/Social%20Media%20as%20a%20communication%20platform.pdf?phpMyAdmin =51122b35e307c1cce3151662fbdab631
- http://www.stevewatsononline.com/top-3-social-media-platforms-for-businesses
Email and its importance:
In today’s world, email is of huge importance. There are different types of emails. Some are personal emails such as sending a birthday greeting to your friend or sending anniversary greetings to your partner. Emails can be social too. People use emails to send marriage or birthday invitation. Nowadays people prefer to use emails because they are the fastest means of communication. Currently emails are used to get homework help from online tutors by students. Almost all organizations use email to communicate with their clients. Companies rely on emails because emails can be sent quickly and thus rapid communication is possible. Also emails can never be lost like postal mails which can be easily lost or misplaced. If you are good at writing, it won’t be difficult for you to write compelling emails.
How to write compelling emails in English?
How to write compelling emails
It needs a lot of practice to write a compelling email. It is a skill that can help you grab new business opportunities, new proposal, or a new projects.
Some steps on how to write compelling emails are laid down below:
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Want to know more about “how to write compelling emails in English?” Click here to schedule live online session with e Tutor!
About eAge Tutoring:
eAgeTutor.com is the premier online tutoring provider. eAge’s world class faculty and ace communication experts from around the globe help you to improve in an all round manner. Assignments and tasks based on a well researched content developed by subject matter and industry experts can certainly fetch the most desired results for improving spoken English skills. Overcoming limitations is just a click of mouse away in this age of effective and advance communication technology. For further information on online English speaking course or to experience the wonders of virtual classroom fix a demonstration session with our tutor. Please visit www.eagetutor.com.
Contact us today to know more about our spoken English program and experience the exciting world of e-learning.
Reference Links:
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